Employee engagement surveys can help you identify areas of organizational improvement. Give it a name and hit Create. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Test out the intranet design on smartphones and tablets before going live. Easily embed assets and have centralized permissions applied. Corporate Intranet Portal homepage. You will find lots more tips and advice on intranet design within our blog. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. The intranet was, as such, of little value to employees, if not a waste of resources. Celebrate the career of the retiring employee. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. "It is my privilege to promote [employee name] to [new job title].". More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. However, the most common and important types are in-app messages, emails, and social media posts. Static, unchanging content is boring and quickly becomes disengaging. And so, there is a ton of best practice evidence that this guide draws on. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. Support faster decision-making and connect employees with team chat. And change the colors and font to reflect your corporate style. So, if you need to concentrate on that vital task, you can do so without any distractions. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. In todays digital workplace, your intranet has to be optimized for mobile devices. We'd love to chat with you more about how Workmates can benefit you and your employees. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. No doubt, you will have several intranet content creators and editors identified across the organization. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. Requesting replacement equipment from IT. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. Results that add up where it matters most: your bottom line. Make sure that you regularly review the content and remove any out of date or obsolete information. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. Adding their first name in the subject line to keep them engaged. Heres an example of how you could use video in your intranet. Restrict access to relevant staff only using the intranets page permissions feature. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. Example #1: New Employee Announcement Email Template. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! Example #4: Content management system. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. Profile give managers the ability to talent scout. Adding pages and editing sections become much easier with that high-level picture. Instead, updates and information can be found on employees phones or tablets. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Use the in-built graphics and layout or adapt the template and upload your own images. For users, quicklinks are a big time saver. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. The intranet will be the go-to platform for staff. The best video content has a clear focus and is short and sweet. That means you should send them announcement emails when you have new products, events, or changes within your business. After two months of hard work and dedication, we are delighted to officially announce the launch. Organizational charts and contact databases: These are very helpful, especially for communication across departments. An intranet page is simply an element of a company intranet, e.g. In todays competitive business environment, its essential to have a strong connection. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. An easy-to-follow dropdown menu sets out the available tools. Teams are free to manage their own pages. What is an intranet? Many businesses have found this supports faster decision-making and means staff can get things done more easily. In the past . And its the same simple process to change any of the settings on your page. Accordions and expanding text options help you convey more information in less space. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Keep the navigation intuitive and straightforward to avoid a frustrating user experience. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. Existing employees can go to the tables and ask their new coworkers questions. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. Forum members are automatically notified about a new post without the need to directly login to the forum. As an employer, sending your team the retirement announcement email to inform them about their colleague . Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. Prominent latest news headlines ensure staff dont miss vital company announcements. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. Two heads are always better than one, and forums are a great place for employees to collaborate. The answer is probably too much. The user is drawn in and is invited to explore further. It is my great pleasure to announce that he will be joining us in the . Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. The intranets notifications tool is a very handy feature. Hickam Federal Credit Union intranet example. Streamline approvals and business processes with digital workflows. We all know that paper-based or emailed forms can be a bit of a headache. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. 5. Click the "+" sign, then choose List. Test drive your mobile intranet design before going live to ensure its fit for purpose. Remote working has exploded since the onset of Covid-19. Back in the old days, employees used a company intranet largely to save and share files. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. From the home page of the intranet, choose "New" > "List" in the menu. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. Company news and announcements. Ask all staff/key volunteers to change their email signature. Employee profiles differ from company to company but often include areas of expertise and current projects. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. The user instinctively knows they can click on the link for more detailed information. How do you choose the right intranet development option? A Company Directory. Focus on user experience. Why HR Intranet Is Important More Than Ever. It sets out what the site is all about so the user is clear whats in store. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. Best practice suggests you should be economical with hyperlinks to documents. From the list of out of the box apps, choose Announcements. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. This is good news for new starters, especially. Organizations relay these kinds of announcements in a variety of formats . You can easily change the font, colors, margins or layout of one or all of your pages. and And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Employees can upload pictures from a corporate event and share them with the whole company. Employee Engagement, Comms and Recognition. A text-heavy intranet makes for a dull and uninspiring user experience. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Announcement Email Sample with Example. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. And it promotes a friendlier, more people-focused company culture. Fully customizable intranet templates save time and hassle. Also, keep in mind how the columns flow on mobile devices, including which display first. For maximum effect, the golden rule is to keep it simple. Keep your company news and information modern, relevant, and targeted with the following ideas. And its harder for employees to work out whats important and find what they need. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. Wayfinding helps users to find their way around the site. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. You can then embed the video in an iframe or widget on your intranet. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. And use your imagination in considering other media to get your message across. Intranet information architecture (IA) is critical to success. 3. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Your intranet will contain a vast amount of company information. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Insert YouTube or Vimeo videos directly in your intranet. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. Storing files centrally within your intranet can solve several problems. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Intranet Launch Ideas. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Always test it on a mobile device if you can beforehand. Harness the power of Google and Microsoft in one platform with universal access for all staff. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. And there are no security concerns like there have been with some cloud file-sharing options. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Alternatively, you can use an embedded G Suite or Office 365 app. Example #3: Social feeds in real estate. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. Set up a system of subscriptions and notifications, so members never miss out on vital updates. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. Faster and more accurate, automated workflows make life simpler. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Announce your new release with a product email - Send it 5 days before the product launch. This enables connected workflows and easy data retrieval. We start this chapter by looking at best practice trends in IA. So what does a well-designed intranet look like? Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Search results can be filtered by job title, location, or team. 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